Business Manager/Registar

Company: Orton Academy
Location: Colorado Springs
Posted on: April 21, 2025

Job Description:

Job Title: Business Manager/Registrar

Are you the right applicant for this opportunity Find out by reading through the role overview below.

Reports to: Principal

Are you ready to be a key operations leader in a mission-driven school community?

Orton Academy is searching for a dedicated, detail-oriented, and strategic Business Manager and Registrar to oversee financial operations, human resources, compliance, and school administration. This leadership role is essential in ensuring the operational efficiency and long-term sustainability of our specialized learning environment.

At Orton Academy, we are committed to supporting students with dyslexia and other learning differences by providing structured literacy instruction and evidence-based interventions. As a small school, we rely on strong operational leadership to create a seamless, well-managed learning environment where students, educators, and families thrive. The Business Manager plays a critical role in making this vision a reality by maintaining financial health, ensuring compliance, and supporting the daily needs of staff and students.

While this is an opening for the 2025-2026 school year, we are looking for an early hire to facilitate a smooth transition within the school operations.

If you are a proactive leader with a strong background in school finance, HR administration, and operations management, we invite you to apply and help shape the future of Orton Academy.


About Orton Academy

Orton Academy is a groundbreaking 2-8 charter school authorized by D11 in Colorado Springs, CO. We are a regional leader in dyslexia education, utilizing research-based instruction to create personalized learning experiences that enable students to overcome learning challenges. Our curriculum is rooted in the science of reading and structured literacy, ensuring that students receive the targeted support they need to succeed.

At Orton Academy, we don't just teach-we empower. Our students develop the skills, confidence, and strategies to navigate their academic journeys and beyond. Through individualized instruction, small class sizes, and a supportive learning environment, we are redefining what's possible for students with dyslexia.

Learn more about our unique approach at https://ortonk8.org


Philosophy and Vision Alignment

Our Why:

We exist to ensure that students with dyslexia have access to high-quality, research-based instruction tailored to their unique learning needs.
We believe that every student deserves the opportunity to develop confidence in their abilities and achieve their full potential.
We are committed to instilling hope, igniting purpose, and empowering students to succeed academically and personally.

Our How:

By implementing evidence-based instructional methods that prioritize the science of reading.
By fostering an inclusive, nurturing, and student-centered learning environment.
By equipping students with self-advocacy skills and strategies that empower them for lifelong success.

Our What:

We are a community of educators, students, and families committed to breaking down learning barriers and championing student success.
We provide specialized instruction tailored to the needs of students with dyslexia, ensuring they develop essential literacy and academic skills.
We ensure that every graduate leaves Orton Academy with the skills, confidence, and knowledge to excel in their future pursuits.

As Business Manager and Registrar, you will play a vital leadership role in ensuring the financial health, compliance, and operational success of Orton Academy, allowing our educators to focus on transforming students' lives.


Core Responsibilities

I. Financial Management

Develop and manage the school's budget in collaboration with the Principal and finance team.
Oversee accounts payable and receivable.
Oversee Credit Card usage and assist in organizing documentation for reconciliation.
Reconcile and track petty cash and department budgets.
Ensure compliance with financial regulations and reporting requirements.
Support grant reporting and management, ensuring proper allocation of funds.
Closely work with the Minge Education Group Finance Team to ensure accurate documentation is collected and submitted in a timely manner.

II. Human Resources Administration

Oversee personnel records, including new hires, terminations, and staff changes.
Ensure that all employees are appropriately background checked and fingerprinted per Colorado statute.
Assist with onboarding and orientation of new employees.
Partner with Minga Education Group for HR compliance, payroll, and benefits administration.
Track employee leave balances, including sick and vacation time.
Track, enter and verify accurate employee timekeeping through the management of timecards.
Serve as the primary contact for employee benefits, including health insurance and retirement plans.
Track staff licensing, certification renewals, and employment compliance.
Assist with drafting and revising job descriptions.
Manage substitute teacher assignments and scheduling as needed.

III. Registrar & Enrollment Management

Oversee student enrollment processes, ensuring accuracy and adherence to school policies.
Maintain accurate student records and transcripts.
Ensure compliance with FERPA and other student privacy regulations.
Process student withdrawals and transfers, coordinating records requests.
Support state and federal reporting requirements for enrollment and attendance.

IV. School Operations & Administrative Support

Maintain office and school supplies, ensuring availability for staff and students.
Provide administrative support to the Principal and leadership team.
Assist in scheduling and communications for school-wide events and activities.
Greet and assist visitors, parents, and students in a professional and welcoming manner.
Support planning and execution of school events, including exhibitions, recruitment fairs, and staff engagement activities.

V. Compliance & Facility Coordination

Ensure compliance with all school policies, local, state, and federal regulations.
Manage and document facility drills, safety protocols, and emergency procedures.
Support coordination of facility rentals, vendor agreements, and maintenance needs.
Oversee records management for audits, accreditation, and compliance reporting.


Qualifications

Education & Training:

Bachelor's degree in Business Administration, Human Resources, Accounting, or a related field preferred.
PHR or SHRM Certified Professional credential preferred.

Experience:

Experience in financial management, HR administration, school operations, or business management.
Familiarity with school finance, charter school operations, compliance, and human resource functions is a plus.

Knowledge, Skills & Abilities:

Strong understanding of financial management, budgeting, and payroll processing.
Knowledge of human resource principles, employment law, and compliance requirements.
Excellent organizational, time management, and problem-solving skills.
Ability to handle sensitive information with confidentiality and professionalism.
Strong written and verbal communication skills.
Proficiency in Microsoft Office, Google Suite, and HR/payroll software.
Ability to work independently while collaborating effectively with staff and leadership.
Exceptional attention to detail and accuracy in managing records and finances.


Work Environment & Physical Demands

Some physical exertion required.
Required to sit and/or stand up for long periods of time.
Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is moderate; however, noise level may increase during periods of high student traffic.

Terms of Employment

Salary range: $45,000-$52,000/annually
Benefits:100% employer paid plans offered for employee health, dental and vision
401(K) with a 100% match up to 5% of compensation; please note: this is not a PERA-eligible position
Annual paid vacation time


Full time, non-exempt position (240 days)
Location: 3115 Larkspur Drive, Colorado Springs
Work year and hours shall be those established by Orton Academy.
Performance evaluations will be conducted in accordance with school policy.

The Board of Directors at Orton Academy (OA) has contracted with Minga Education Group (MEG) to provide employment services for all staff that work at Orton Academy. Through this partnership, MEG provides OA with employment services, a personnel system for human resources, benefits, payroll services, as well as access to a 401(k) plan. For naming purposes, Minga Education Group is the employer.


Mandatory Background Checks: In alignment with our commitment to student safety, all candidates are required to undergo a comprehensive background check, which includes reviewing criminal records and will require fingerprinting. Please be aware that certain findings in the background check may disqualify a candidate from employment in a school setting. These may include, but are not limited to:

Convictions for violent crimes, such as assault or domestic violence.
Convictions for offenses against children, including abuse or endangerment.
Drug-related offenses, particularly those involving the distribution or trafficking of controlled substances.
Certain felony convictions, depending on their nature and recency.
History of certain misdemeanors that may raise concerns about a candidate's suitability for working in an educational environment. Submission of this application signifies your consent to this process and understanding of these criteria.

Verification of Qualifications: For roles that demand specific qualifications or certifications (such as teaching credentials), you will be asked to provide verifiable proof. We also conduct reference checks to validate your professional history and qualifications

Adherence to Colorado Education Laws: Our recruitment process strictly follows the guidelines and regulations set forth by the Colorado Department of Education. We expect all applicants to be familiar with and adhere to these standards.

This employer utilizes E-Verify



For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.

https://ortonk8.isolvedhire.com/jobs/1456016-547222.html

Keywords: Orton Academy, Lakewood , Business Manager/Registar, Executive , Colorado Springs, Colorado